Education Technology Fee Faculty Requests

The Education and Technology Fee (ETF) advances the quality of learning experiences and outcomes for students. It does this by embracing emerging opportunities that differentiate the learning experience beyond what appropriated funding allows, while remaining accountable to students, the university, and the state, for return on technology investments.

Examples include but are not limited to equipment, software applications, supplies for educational materials, laboratory expenses, student computing labs and facilities, connectivity infrastructure and services to support student learning, learning spaces, and field trips.

In general, purchases must be primarily for student, not faculty, use.  A computer purchased for use in a student lab or a tablet students use in class would be an allowed expense while a computer purchased for a faculty office to create assignments would not.  Similarly, software installed on machines used by students might be allowed while software on faculty machines would not be allowed.

More information can be found at the campus ETF page here.

Requests should be viewed similarly to a grant application where accuracy and timeliness is critical.

Submission Process

  1. Faculty complete the ETF Request Form (http://go.ncsu.edu/CCTCRequests).  This should cover any expected needs up to and through Fall 2017.  This provides the College Computing and Technology Committee (CCTC) members general information about the request and a cost estimate.  The deadline is Friday October 14th, 2016.
  2. We are required to use vendors in Marketplace, NC State’s purchasing portal, whenever possible.  Those vendors include Amazon, Apple, CDW-G, Dell, GovConnection, Staples, and others.  As you work on your quote, please use those vendors or contact your departmental administrative assistant for more information about Marketplace
  3. Faculty submit a current vendor quote or shopping cart pdf to your CCTC representative.  The quote should look something like this or this. If there are shipping charges, make sure they’re included. This ensures the committee can accurately evaluate the proposals and make awards accordingly.  (Your representative can be found at the College of Education committee list.)  Please remember NC State is a state sales-tax exempt institution and quotes should not include sales tax.
  4. The CCTC representatives will prioritize the requests from their faculty to reflect the priorities and objectives of their department.  The CCTC representatives will also look for overlap or duplication within proposals from their units, say requests to upgrade the same classroom, and forward the prioritized quotes to our purchasing agent, jeff_croteau@ncsu.edu.  Jeff will make an effort to review the vendors and pricing based on existing University agreements.
  5. The CCTC committee as a whole will review the prioritized requests submitted by the announced deadline.  In general, preference will be given to proposals that impact the most students, have some interdisciplinary component, or receive strong student sponsorship.  Awards are usually made by simple majority vote.
  6. Once awards are made, the CED purchasing office will begin ordering equipment based on the previously submitted quotes.  Errors or exclusions in the original quote that lead to additional costs may result in the proposal being delayed, supplemental funds being obtained from the department, or the proposal being canceled.   The estimated cost of the proposals is one of the more significant determinants guiding the committee.

Follow-Up

The College must submit a formal report annually on the use of ETF and the effect on student outcomes.  The report is critical for obtaining funding increases and maintaining our allocation of funds.  Input from the faculty is absolutely essential for generating a quality report and all recipients of ETF must submit a report to the CCTC chair detailing their use of the funds and student impact.  A good example of the kind of input that’s helpful can be found here: Sample Student Impact

Assistance

If you have any questions or need assistance, you can speak with your CCTC representative, email the Poe Hall help desk, ced.help@ncsu.edu, or call 5-1760.