Definition

A Data Use Agreement (DUA), which may also be called Data Sharing Agreement, Data Transfer and Use Agreement, or other similar titles, is a legally binding agreement between a data provider and a data recipient that requires signature or other acknowledgment to facilitate the transfer of data between the parties.

Purpose

The DUA’s basic purpose is to define the data recipient’s rights and obligations related to the access, storage, protection, use, processing, and transmission of the provider’s data, which may include data types such as Protected Health Information (PHI), Personally Identifiable Information (PII), Limited Data Sets, Proprietary Information, or Confidential Information. A data provider may also include requirements for handling unregulated, de-identified, or other low risk data. These types of agreements, when related to the conduct of research at North Carolina State University (NC State), must be reviewed by appropriate University personnel and signed only by an authorized signatory of the University on behalf of its researchers.

College of Education DUA Submission Process 

• College of Education’s EdIT office will review your DUA Proposal Intake Form for type of data and storage needs.
• A PINS will be initiated and routed after all documents have been collected.
• Once PINS has been approved through the College, SPARCS will assign a negotiator to review the terms and conditions and negotiate it with the Sponsor. 

Please be advised that it takes time to process and negotiate DUAs through the university and communicate with your sponsors and partners a realistic timeline for processing agreements (4-8 weeks at a minimum) so that you’re not agreeing to begin work sooner than is realistically possible. For DUA extension requests, the timeframe may be shorter.