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Archiving mail simply refers to storing it in a location other than the mail server. You can choose to archive mail to your computer's hard drive or to your Home space on the server CED3. If you are a windows user, we recommend you to archive mail to your Home space (H: drive in My Computer). |
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| 1. Launch GroupWise and select 'Options' from the Tools menu. |
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| 2. In the Options window, click on 'Environment.' |
| 3. In the Environment Preferences window, select 'File Location' tab. |
| 4. You should now see a blank field labeled 'Archive Directory. A small 'Select a Folder' dialog window should appear, allowing you to indicate where you want your archived mail stored: |
| Assuming you're archiving your mail to your CED3 Home space, make sure you choose H: drive. |
| 5. Click 'OK' in the Environment Preferences window and 'Close' to close the Options window. |
| 6. In your GroupWise mailbox(es), highlight the messages you wish to archive (hold down the 'Shift' key to highlight multiple messages) and select 'Archive' from the Actions menu or Right-click the messages then select ‘Archive’. (You may want to archive only a handful of messages at a time, especially if you're archiving your mail to CED3. Archiving several hundred messages at once can tie up your computer for several minutes.) |
| Once messages are successfully archived, they will disappear from your GroupWise mailbox(es). If you archive mail that resides in different folders under the Cabinet, GroupWise will automatically re-create the same directory structure in the archives, maintaining the same relative locations of your messages. |
| To read archived messages, go to the File menu and select 'Open Archive' and your messages will re-appear. Select 'Close Archive' from the File menu when you're done and want to return to your current mail. |
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archiving process will create a folder with a strange name like 'oflqqarc'
in the directory you selected in Step 5. Do not delete this
folder or its contents -- it contains your archived email. Please
note that these archive files are stored in a proprietary file format.
You will not be able to open the files and read the messages
with a word processor; archived mail can only be read through GroupWise.
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